How to Connect to a CUIT Shared Inbox - Outlook 2003

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Add Your Cubmail Account to Outlook

  1. Log in to Outlook using your Exchange username and password
  2. Once logged in, from the main menu, select “Tools” -> “Email Accounts”
  3. In the new window, select “Add a new email-account” and press “Next”
  4. Select “IMAP” and press “Next”
  5. The following information needs to go into each of the fields in the next window:
    • Your Name: your full name, for example Irina Paley
    • E-mail Address: your full email account, for example ip71@columbia.edu
    • Incoming mail server (IMAP): mail.columbia.edu
    • Outgoing mail server (SMTP): send.columbia.edu
    • User Name: your UNI (University ID)
    • Password: the CUIT password associated with your UNI. This is the same password that you would use to log in to Cubmail or PeopleSoft websites.
    • Check the box that says Remember Password
  6. Once all the fields are filled out, click the “More Settings” button
  7. Click on the “Outgoing Server” tab
  8. Check the box that says “My outgoing server (SMTP) requires authentication.”
  9. Click the “Advanced” tab.
  10. Under Incoming Server (IMAP): check the box that says “This server requires an encrypted connection (SSL)”
    Under Outgoing Server (SMTP): check the box that says “This server requires an encrypted connection (SSL)”
  11. Click “Ok”
  12. Click “Next”
  13. Click “Finish.”
  14. Under your Folder List in Outlook, you will see a new folder, called “mail.columbia.edu”

Subscribe to IMAP Folders (i.e. Shared Inboxes)

  1. Right-click on the “mail.columbia.edu” folder and select “IMAP Folders”
  2. Click the button that says “Query”
  3. You will see a list of every folder that is available to you. Select the one that you are interested in, and click the button that says “Subscribe”. A folder icon will appear next to it.
  4. When you have subscribed to all the folders that you need to access, first click the “Apply” button, and then the “OK” button.
  5. You should now see a folder called “~Public Folders” appear under the mail.columbia.edu folder. When you expand it, you should see additional subfolders that will lead you to your subscribed list.